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Product · People

One record per person,
from hire to retire.

Everything you know about an employee in one place: their profile, contract, documents, time off, pay, and progress. No more hunting through folders and inboxes for an answer.

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Maya C.

Sr. Frontend Engineer · Engineering · joined Mar 2023

Employment
Permanent, full time. Reports to the Engineering Manager.
Documents
Signed contract, ID, and certifications, with renewal dates tracked.
Time off
12 of 20 annual days remaining. No pending requests.
Progress
Mid-cycle review complete. Next review due in September.

One record, through the whole employment lifecycle

  1. 01Hired
  2. 02Onboarding
  3. 03Active
  4. 04Development
  5. 05Transitions
  6. 06Exit

Everything about an employee lives in one place, for as long as they work with you.

A new hire becomes an employee record on day one and keeps it until their last. Every change along the way, a promotion, a new contract, a leave balance, a review, is written to the same record rather than scattered across systems.

01
Employee Records

The whole picture, in one file

Profile, role, department, manager, contract terms, and employment dates sit together in a single record. When someone asks a question about an employee, there is exactly one place to look.

  • Profile, role, department, and reporting line kept current
  • Contract type, employment dates, and salary details on the record
  • Full history retained, so past roles and changes stay visible
02
Documents

Paperwork that does not go missing

Contracts, identification, certifications, and signed policies are stored against the employee they belong to, with renewal dates tracked so nothing quietly expires.

  • Contracts, IDs, and certifications attached to the right person
  • Expiry and renewal dates surfaced before they lapse
  • Access limited to the people who should have it
03
Requests & Approvals

Approvals stop living in email

Leave requests, detail changes, and document submissions come to the right manager, get approved or declined in one place, and update the employee record automatically.

  • Leave requests routed to the right approver
  • Approved changes written straight to the employee record
  • A record of who approved what, and when
04
Employee Access

People can answer their own questions

You create each employee login, and from it they see their own record: their details, leave balance, payslips, and progress. The routine questions stop reaching your team.

  • Logins created by the owner or an administrator, never self-registered
  • Each employee sees only their own information
  • Access revoked from the same place when someone leaves

“People are not rows in a spreadsheet, but the facts about their employment deserve to be exact. Keep one honest record per person, keep it current, and give them access to it, and most of what makes HR painful simply goes away.”

The Peoplesage principle

FAQs

What is actually stored on an employee record?
Their profile and contact details, role, department, manager, contract type and dates, documents, attendance and leave balance, pay details, and performance history. Everything that makes up their employment, kept in one place from their first day to their last.
What happens when someone is hired?
A hired candidate carries forward into an employee record rather than being re-entered. What you already know from the hiring process is there on day one, and onboarding continues from the same record.
Who can see an employee’s information?
The account owner, administrators, and the managers you grant access to. Each employee sees their own record and nobody else’s, and every account is fully isolated from other organisations on the platform.
How are leave requests handled?
An employee requests leave from their own account, it goes to the right approver, and once approved the balance and the record update automatically. Approved unpaid leave also carries through to payroll.
What happens when an employee leaves?
Their access is revoked from the same place it was granted, and their record is retained according to your policy and any legal retention requirements that apply, so your history stays intact and compliant.